Management Assistant

Do you have excellent organisational skills and experience in supporting dynamic teams in a fast-paced environment?

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We are looking for a Management Assistant to provide comprehensive administrative support to the engineering management team, coordinating meetings, travel, event, and communication projects while maintaining key relationships and ensuring smooth daily operations.

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Tasks & responsibilities:

• Manage diaries and organise both internal and external meetings.
• Coordinate travel accommodations, and logistics for events and meetings.
• Prepare and distribute confidential documents, technical reports, presentations, and spreadsheets.
• Organise and coordinate in-house and offsite events, including technical forums. team dinners, workshops, and seminars.
• Assist with invoice approvals and purchase requisitions in SAP.
• Maintain and update organisational charts using PowerPoint and Visio.
• Complete timesheets in SAP for managers, ensuring compliance with local requirements.
• Build and maintain effective relationships with key stakeholders such as the Global Travel Manager, ATPI Travel, project teams, facilities, and external partners.
• Manage document archiving and maintain the SharePoint site for the engineering department.
• Arrange visas for staff and external stakeholders as required.
• Collaborate with the communications team to plan events and create media content showcasing engineering initiatives, achievements, and projects.
• Track and report communications effectiveness using pre-defined analytics.

• Proven experience as a secretary, administrative assistant, or a similar role, preferably in an engineering or technical environment.
• Equivalent to HBO-level (Higher Professional Education) thinking and working capabilities.
• Proficiency in Microsoft Office 365.
• High-level verbal and written communication skills in English.
• Strong organisational skills and ability to multitask effectively.
• High level of integrity, proactivity, and attention to detail.
• Positive attitude with a willingness to embrace ideas and deliver results.
• Familiarity with SAP and experience using PowerPoint and Visio to chart and document management.
• Ability to maintain effective relationships with internal and external stakeholders.